He/she is responsible for assisting the LogAdmin in the Human resources tasks, including Finance and administrative duties for national and internal staff. This person is responsible to follow up all administrative contracts for the Zaatari mission.
Operational / Technical responsibilities: FINANCES:
• Ensure confidentiality on all cash / finance issues related to MSF and responsible for cash kept in petty cash boxes under his/her responsibility, ensure they are safely and properly managed, stored under key at all times.
• Monitor cash available, anticipate needs for the cash office days (payments, advances), request cash need for the day to Fin/HRCo.
- Foresee weekly/monthly expenses .
• Perform currency exchange transactions as requested by manager and according to the country exchange policy
• Maintain an updated cashbook for each petty cash box, record immediately every single transaction IN/OUT of the cashbox in the cashbook, ensure the cashbooks balance reflect at any time the actual amount of cash kept in the cash boxes.
• Payments of suppliers in a strict but swift manner, in accordance with the MSF purchasing and payment procedures for the mission
• Ensure close and proper follow-up of all cash advances (extra-accounting) and investigate any cash discrepancy, report to manager if not identified.
• Payment of salaries, incentives and per diems (when paid in cash)
• Close follow-up of refunds to be claimed & reimbursed (private phone calls, medical expenses, etc)Responsible for quality of vouchers and ensure proper filing and archiving of monthly accounting.
•Responsible for quality of vouchers and ensure proper filing and archiving of monthly accounting.
Electronic data-entry(Boox - Accounting System)
Personally responsible for quality and accuracy of data-entry in Boox for all journals managed: ensure encoding is done every day, consistency with receipts, accurate use of chart of accounts, respect of standard encoding guidelines for descriptions, etc
• Check and prepare all original monthly paper accounting documents:
1. folder(s) with all vouchers classified by journal / journal number on separate pieces of paper
2. Check again every single voucher (stamp, support documents, validation signatures…)
3. Cash inventories
• Perform monthly closing in Boox for all journals managed directly
Operational / Technical responsibilities: ADMINISTRATION:
Contracts management
• Follow up all deadlines and expiring dates in rental contracts (properties, vehicles) and insurances.
• Inform the direct supervisor on time about the end of contracts in order to renew them or give notice
• Relate directly with suppliers/rental owners and companies and organize payment according to the signed agreement
Filing and archiving:
• File, in a coherent manner all administrative and financial documents.
• Ensure all soft copies personnel/legal/financial files are filed on the shared drive on a regular daily basis
Food-Pot follow up:
• Follow up with office cook on monthly food expenses
• Follow up on daily expat/national staff lunch presence and update the presence sheet accordingly
Operational / Technical responsibilities: HUMAN RESOURCES:
Ensure proper follow-up of HR administration related to National Staff in general and to international staff arrivals/departures and stay.
• Take responsibility for all correspondences and file administrative documents
• Make all administrative information available to the staff (posting, meeting, …)
• Ensure continuous communication with Administration manager.
•Administrative management of National Staff; as individual employee files, national staff contract management, annual leaves management and prepare documents for payment for Social Security and income tax.
• Enter in the HR software (Homere) all necessary formation and keep it updated.
Cost of living / benchmarking
• Collect information about cost of living (food basket or more extended benchmarking) for the country on a regular basis.
• Send the information to his/her direct supervisor
• The HRCO of the mission will compile other information and propose to the coordination team and the HQ what to do.
Pay management for National Staff
• Enter the variable data for pay slips on Homère
• Enter advances on Homère.
• Collect attendance records from department managers and noting any absences, collect overtime forms, check their validity, and enter the various data on Homère
• Participate in preparing monthly pay slips and check that each slip is correctly filled in, and print pay slips.
تفاصيل الوظيفة
| 2016-02-07 | تاريخ الإعلان عنها: |
| المفرق, الأردن | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| صحة عامة/غير ذلك | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
| الأردن | الجنسية: |
| دبلوم | الشهادة: |
تقدم الآن -
وظائف في الأردن
- وظائف الخدمات الإدارية في الأردن -
بحث عن جميع الوظائف
